Mail app

How to Customize Your Mail Settings in the Mail App on Mac

The official Mail app is perhaps the most widely used software title on macOS. To optimize your email experience, you should consider customizing your email settings. Here’s how to customize the Mail app on Mac.

Check the frequency of new messages

You can adjust the Mail app to check for new email automatically, on a schedule, or manually. With a calendar, you can decide how much time should pass before the system checks for new messages again.

  1. In the app, click Mail in the macOS menu bar.
  2. From the Mail drop-down menu, select Preferences.
  3. Click on the drop-down menu to the right of Check for new messages.

check time for new messages

Your choices are: Automatic, Every Minute, Every 5 Minutes, Every 10 Minutes, Every 30 Minutes, Every Hour, or Manual.

By default, the system automatically checks for new messages. You can change this setting if you don’t want to be disturbed by receiving other emails, if you have a slow connection, or some other issue.

Change the sound of the new message

When you receive a new message in Mail, you may receive an alert sound on your Mac. To adjust this setting:

  1. Select Mail in the Mail menu bar.
  2. Click on Preferences.
  3. Go to the General tongue.
  4. Click on the drop-down menu to the right of New sound messages.

Mail Alert Sounds

You can choose from a list of more than 10 built-in sounds. You can listen to an extract by clicking on it.

Change new message notifications

You may not want to be alerted to every new email. Instead, you only want to know when new emails arrive from specific individuals or groups.

  1. Select Mail in the Mail menu bar.
  2. Click on Preferences.
  3. Go to the General tongue.
  4. Click on the drop-down menu to the right of Notifications of new messages.

vip mail only

Your choices are Inbox Only (default), VIP, Contacts, or All Mailboxes.

With VIPs selected, you will only be alerted when your most important contacts send emails. On the other hand, when Contacts is selected, you will receive a notification each time any of your contacts sends a message. With All Mailboxes, you’ll receive notifications whenever a new (but unopened) message is dropped into any Mail folder.

Change the number of unread messages in the dock

By default, the number of unread emails on the macOS dock is based on the number of unread messages in the inbox. However, you can change that – at least slightly.

  1. Select Mail in the Mail menu bar.
  2. Click on Preferences.
  3. Go to the General tongue.
  4. Click on the drop-down menu to the right of Anchor unread count.

unread mail station

Your choices are Inbox or All Mailboxes. Selecting the latter means you’ll see a count of all unread emails in all Mail folders, including your Junk Mail folders.

You can completely disable the unread count by doing the following:

  1. Click on System Preferences in the macOS dock.
  2. Select Notice
  3. Click on Mail on the left side of the screen.
  4. Uncheck Badge app icon.

    disable uncut mail

Customize the Mail app further using its built-in customization tools.

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Questions?

Let us know in the comments below if you have any other messaging tips or questions about the messaging app in general!

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